Service Coordinator

Digital Technology Solutions is a managed service provider and local ISP who’s been in business for over 5 years. With more than 10 team members in Nevada and California, we serve industries including architecture, finance, law, medicine, and manufacturing. We’ve been repeatedly noticed by our peers as one of the fastest- growing managed service providers and small businesses in our local area.

Working with DTS is like working with close friends and family. We’re a laid back but professional crew, who is currently looking for a Service Coordinator who is able to add value to our team by serving these purposes

• to provide a positive, warm, and welcoming response to all communications received from clients by phone or email
• to organize and facilitate the flow of work through the Operations Department, including the managing of inventory, scheduling of on-site technical resources, monitoring of all work on each Service team, holding teams accountable for work not being completed in a timely fashion, and entering new work into the ticketing system for completion by Operations.
• to take the role of a Runner by completing errands and travel needed for non-technical or limited technical tasks in the Operations Department

Duties and Responsibilities

As a Service Coordinator

• Promptly answer phone calls coming into the DTS office, and disposition them per procedure. For most calls, this involves generating a ticket for new service issues. However, it can also include assisting vendors, transferring calls to non-service staff, and screening calls for management staff.
• Use AutoTask to create, review and manage service tickets for the entire Service Department. This includes editing tickets, handling workflows, changing ticket statuses, and coordinating with internal staff to identify specific issues or problems preventing work from being completed.
• Receive incoming packages and shipments, including routing of packages to proper staff, labeling and documenting of equipment for service and project tickets, and outbound shipping via FedEx and UPS.
• Regular review of all current Service Department tickets, to include responding to email-originated tickets to let the customer know it has been received, to identify high-priority tickets and notify the appropriate Service staff, and to identify tickets which are not being handled promptly.
• Use internal and external knowledge bases and resources to research and resolve issues independently, as well as to assist in documenting coordinator procedures and policies.
• Participate weekly in high-level meetings with Service teams, the Service department and the entire company to learn more about the operations of the entire organization, and to discuss and resolve client and internal company issues.

As Office receptionist

• Process orders, input checks and sent out billing
• Help the firm complete reports and required business fillings
• Work with accounting staff and confirm billing and Accounts payable is completed.

Requirements

• A very strong cultural fit with the DTS way
• A deep passion and love for technology
• A strong understanding of client service concepts
• A desire to learn
• Clean background “Background check is required”
• No IT experience, but recommended
• 2+ years in a customer service role office experience is recommended

Benefits

• Benefits like Health, Dental/Vision coverage, Life Insurance and supplemental insurance available
• Paid $25,000 life insurance
• Long Term disability
• Paid Vacation / PTO
• Paid training and certifications
• Safe, clean, and fun work environment